Create a meeting agendaĬreate a detailed agenda that includes the purpose of the meeting, a list of attendees, the meeting objectives, and a timeline for the meeting. Pro-tip: Learn how to create a comprehensive stakeholder map with this Mural guide 3. You can do this by creating a stakeholder map that includes each stakeholder's level of involvement, communication preferences, and potential concerns. In order to make sure you have a diverse array of perspectives, take pains to identify all stakeholders who will be involved in the project and determine how they'll be involved. Identify your stakeholders and map how they'll be involved If there is any confusion or disagreement, take the time to resolve it before the kickoff meeting. When managing multiple priorities, it can be easy to become fixated on aspects of a larger problem, or tangential issues that may relate to the problem, but which are not central to the solution.īefore scheduling the kickoff meeting, make sure that everyone is aligned on the problem that the project is intended to solve. While it may sometimes be taken for granted, the most critical step in any project is identifying and aligning on the actual problem you're trying to solve. Make sure you're focused on the right problem To prepare for a successful project kickoff meeting, follow these steps: 1. Related: How to run a successful client meeting kickoff call How to prepare for a project kickoff meeting This type of kickoff meeting is focused on building rapport with the client, establishing goals and objectives, and setting expectations. External or client-facing kickoff meetingĪn external or client-facing kickoff meeting is held with the client or outside parties who will be impacted by the project. This type of kickoff meeting is focused on building alignment among the team and establishing a clear plan for how the project will be executed. While every project has its own idiosyncrasies and quirks, generally speaking, there are two common types of project kickoff meetings: Internal project kickoff meetingĪn internal project kickoff meeting is held among the project team and relevant stakeholders, such as department heads or executives. It’s a great way to build a baseline of understanding, alignment, and communication that will continue to pay off as you work together over the course of the project. The short answer is that a project kickoff meeting serves a variety of purposes, including: What is the purpose of a project kickoff meeting? The kickoff meeting is usually led by the project manager and attended by all team members, stakeholders, and any relevant outside parties. It's an opportunity for the project team to come together, establish goals and objectives, and set roles and expectations. What is a project kickoff meeting?Ī project kickoff meeting is the first meeting held at the beginning of a project. In this blog post, we'll discuss what a project kickoff meeting is, why it's important, common types of kickoff meetings, how to prepare for a kickoff meeting, and how to run your most successful kickoff meeting yet. The kickoff meeting sets the tone for the project, establishes expectations, and helps ensure that everyone is on the same page. The best way to do that is with a well planned project kickoff meeting. With any project, it’s important to get started on the right track.
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